PAC Meeting Minutes October 21, 2019

PAC Meeting Minutes - Meeting of October 21, 2019

Dixon Parents Advisory Committee

Location: Dixon Elementary School


PAC Members Present:


Chair - Jennifer McMillan

Treasurer - Laura Gillanders

Secretary - Michelle Gibault-Fahlman

Fundraising - Lyn Yan, Diana White, L’nielle Cajigas


And Parent Guests


Co-Chair - Rebecca Van Der Hijde (Regrets)


Dixon Administrators Present:


Principal Sean Harrington


  1. Welcome and Introductions

Jennifer McMillan called the meeting group to order at 7:00pm and welcomed all present. 


  1. Review and Approval of Agenda

Jennifer motioned for the approval of the agenda.  Motion approved by all. 


  1. Review and Approval of Minutes of Last Meeting

Jennifer motioned for the approval of the minutes of the meeting held September 22, 2019.  Motion approved by all.


  1. Administrators’ report

Principal Sean Harrington reported as following upcoming events;

  • October 16, 2019 saw a great turn out for track and field event at Garry Point Park.  
  • Early dismissal October 24, 2019 for Meet the Teacher meetings
  • Pro-D Day October 25, 2019
  • Remembrance Day ceremony will be held on Friday, November 8, 2019 at 9:15 am.  
  • No school on November 11, 2019
  • November 18, 2019:  Meeting at 6pm in Library for grade 5/6 french immersion families regarding Quebec trip 2020.  
  • Play first lunch working really well for kids.  Providing structured time for eating.  Kindergarten children are laying out their food prior to going outside to play.  
  • New 3D printer in library


Student Reporting Policy Pilot (SRPP) meeting on Thursday, October 17, 2019, went well.   

- 40 parents attended

- Thanks to Liz Taylor, District principal for joining us

- Newsletter and power point posted on the website. Newsletter contains information regarding the new process and what to expect this year.


5.  Treasurer’s Report

Laura Gillanders provided a detailed report on PAC finances. The Operating account holds $29,000.00 and the Gaming account hold $13,000.00 


Laura advised that she is no longer able to continue in her current role as PAC treasurer for the 2019/2010 school year and will be stepping down by December.  Ms. Billie Caffrey has volunteered to take over the PAC Treasurer position - thank you!  Billie was NOMINATED for the position of Treasurer by the PAC President Jennifer, SECONDED by all.  Thank you also to Laura for all her excellent work.  


  • $5,000.00 has been allotted for a Hip Hop program and the garden/ outdoor play area. 
  • $2,500.00 has been allotted for the teacher’s wish list.


  1. Fundraising Update


Planning for the November 14, 2019 Dixon Craft Fair is underway.  

  • Vendor tables are sold out.
  • Volunteers are needed:
    • Adult volunteers are required to sell raffle and 50/50 tickets
    • Canvassing Dixon families for donations
  • Canvassing outside businesses for donations ongoing.  


The Dixon Movie Night on October 18, 2019, was a great success!  


Tim bit classroom fundraiser planned to raise money to purchase toys for the silent auction at the Dixon Craft Fair.  


  1. Additional Items


Jennifer McMillan discussed the Richmond District Parents’ Association (RDPA), as she had attended a meeting.  The group meets on a monthly basis and the next meeting is scheduled for November 5, 2019 - PAC looking for parent volunteer to attend.  On November 7, 2019, RDPA will be providing a PAC 101 Course for new PAC members.  The RDPA will also be providing Food Safe training on November 23, 2019, (all day course) at Richmond Secondary School.  Registration deadline is November 4, 2019.  The next RDPA meeting is on November 5, 2019 - open to a parent volunteer who would like to attend.  The RDPA is negotiating a renewal of the movie licence for school family movie nights - the Dixon license ends at the end of October.  


Lyn Yang advised that she is looking into organizing a screening the movie “Screenagers”  at Dixon.  Possible funding collaboration with Diefenbaker Elementary School.  Additional information to come.  




October 21, 2019

November 18, 2019

Jan 20, 2019

February 24, 2019

April 20, 2019 - Annual General Meeting

May 25, 2019

June 15, 2019


Motion to Adjourn meeting:

MOVED, SECONDED and CARRIED that meeting be adjourned at 8:00pm. 


Next 2019/2020 PAC meeting scheduled for November 18, 2019.  


Thu, 2019/11/07 - 7:38am