PAC Meeting Minutes of June 21, 2021

Dixon Parents Advisory Committee

Location: Zoom meeting due to COVID-19 pandemic related restrictions on social gatherings

PAC Members Present:

Chair: Jennifer McMillan

Co-Chair: Teg Bains

Treasurer: Billie Caffrey 

Secretary: Michelle Gibault-Fahlman

Fundraising: Lyn Yang

And Parent Guests

Dixon Administrators Present:

Principal Sean Harrington and Vice-Principal May Wong

1. Welcome

Jennifer McMillan called the meeting group to order at 7:02pm and welcomed all present. 

2. Introductions

All present introduced themselves. 

3. Review and Approval of Agenda

The Agenda was APPROVED by Diana, SECONDED by Michelle, and CARRIED by all. 

4. Review and Approval of Minutes of Last Meeting

The Minutes of the last meeting, were APPROVED by Jenn, CARRIED by all.

5.  Administrator’s Report

• Dragon Days were a great success!  
• Diversity Week: Ms. Kaerne and Mr. Rostrup organized a variety of activities.
• Thank you to PAC and parent/ caregiver community for the staff appreciation lunch on June 25, 2021. 
• Grade 7 lunch planned for final day of school on Jun 29, 2021.  
• Final farewell to Mr. Rostrup, Ms Yamamoto, Ms. Story (maternity leave), Ms. Sandhu, Ms. Norman. 
• Rick Hansen awards to be given
• Final report cards posted on June 25th on e-portfolio. 
• Learning Spaces Grant denied, however, there are a limited number of grants, there are also zoning and city of Richmond issues that need to be addressed.  Plan is to expand the school committee involved and to reapply.  This is often more than a 1-time application process. 
• Covid-friendly Track and Field awards handed out. 
• School District has asked for feedback about which COVID 19 procedures staff would like to keep for the 2021/ 2022 school year? Dixon has benefited from the more calm and organized school entry and exit procedures.  Dixon students have also benefited from having two 30-minutes “punches” per day, which has been good for fitness, attention and socialization.  Having teachers in classrooms with students during meals have worked really well.  

6.  Treasurer’s Report

i. Gaming account: current reconciled bank balance $6,920.44.  

ii. General Fund account: current reconciled bank balance $25,491.45

Treasurer provided a table with comparison for total fundraising deposits verses total fundraising deposits for the past 3 years.  It was noted that there was a 74% profit margin for 2021, as compared to an average off a 33% for 2020 and 2019.  This is something to consider for future fundraising efforts.  

7. Fundraising Committee’s Report

• Dixon Craft Fair binder to be completed and a copy provided to Jenn.  The binder will contain necessary information for the planning and organization of the Craft Fair for future parents/ PAC.  The is the primary fundraising event at Dixon.  
• Finished the Tacos to you Dine-to-Donate event (awaiting fundraising amount), Planters ($800.00 profit), and Pies ($580.00 profit).  
• Lyn noted that flyers with information about the Pies fundraising event were handed out in the Dixon neighbourhood and several seniors placed an order and were very happy to support the school.   
• Current fundraiser:  Dine-to-Donate with WinWin Chicken, with 15% of proceeds going back to Dixon. 
• Final fundraisers for the 2020/2021 school year are coffee and donuts.  Information will be emailed to parents.  
• Ongoing affiliations include FlipGive and Oliver’s Labels and Herbal Glo.  Herbal Glo has an affiliate link for Dixon and will provide 20% discount, and 20% of proceeds to Dixon PAC.  Dixon PAC has ongoing accounts with the companies so parents/ families can order any time.  
• A huge thank you to everyone who participated in our fundraising initiatives.  The Fundraising Committee is always looking for new ideas and volunteers for year long fundraising initiatives.

8.  Chair Report

• Thank you lunch for staff scheduled for Friday, June 25.
• A heartfelt thank you and well-wishes to Mr. Sean Harrington who has been with Dixon for 4 years and will be moving to a new school.  
• The new Dixon Principle for the 2021/ 2022 school year is Ms. Kirsten Wallace.  
• Also a heartfelt thank you to Diana and Lynn, who have contributed countless volunteer hours towards very successful fundraising efforts for over a decade!    

11. Adjournment 

Meeting adjourned at 7:40pm.