Dixon Elementary School

Parent Advisory Council (PAC)

Attendees: Jenn McMillan, Billie Caffrey, Teg Bains, Lisa Kanavaros, Charissa Anderson, Kirsten Wallace, Colleen Orzen, and parent guests.  

Regrets: Shawne MacIntyre

Agenda

1. Welcome & Introductions
2. Review and Approval of Agenda

• The agenda was approved by Lisa.  

3. Review and Approval of Minutes of Last Meeting

• The minutes of the last meeting were approved by Lisa.

4. Administrator Report

• A fence has been put up around the outdoor classroom.
• Ride Roll Walk to School was a success with 78-125 students participating each day. The $50 Sport Chek gift card from PAC was awarded.
• The Entrepreneur Fair raised around $1500 for charity.  
• Beach day field trip was a success.
• Admin provided an update on the staff changes for next school year and the seismic update. See the school newsletter for updates.

5. Treasurer Report
   1. Budget Review
      • Billie Caffrey presented information on the PAC funds. The gaming fund account has $6158.90 ($325.00 is budgeted). The operations fund account has $40,961 ($8580.00 is budgeted).
      • There is $1255 remaining in the classroom allotments fund at the time of the report.
      • The scholarship for McMath has not been requested at the time of the report.  
      • The school wide beach trip that the PAC funded came in $52 under budget.

• 2. 2023-2024 Gaming Fund Allocation - Field Trips
• The PAC executive decided to not vote on budgeting field trip funds for next year, however it is recommended to budget $12-14 per student at a minimum at the October budget meeting from gaming funds.
• Kirsten recommended that the PAC allocate $25 per student for grade 6/7 to support the camp trip.

6. Fundraising Update
   • The end of year BBQ profited approximately $1500, however the Stripe fees need to be removed from that total.
   • The PAC has extra food (candy, chips, pop). This will be donated to the Dixon staff.
   • Fundraising events for the 2023-24 school year are planned to be four movie nights (September, December, February, April), a year end BBQ, and Purdys (sale to open in October).   
   • There was discussion about potentially buying grill for future events.
   • The Dixon Craft Fair has been scheduled to take place on November 23, 2023. 
   • A neighbourhood grant has been awarded to Dixon. A potential option for using the funds is the Pumpkin Run, which can be opened to people who live in the neighbourhood.
7. Lunch Days Update

• Lisa and Wendy are leaving the lunch days leader positions. Parent volunteers for the 2023-24 school year are Lynsey and Rose (backend operations), along with Maggie, Taylor, and Stephanie (frontend operations).
• Lunches will start in October.
• Info on volunteering will be sent out in early September.

8. Chair Report

• Jenn, Teg, and Billie are leaving their executive positions this school year. Jenn thanked all volunteers for a great year.

The meeting was adjourned at approximately 8:15pm.