DIXON PAC MEETING MINUTES

Monday, June 16, 2025

Present: Teg Bains, Colleen Reid, Jenna Newman, Simi Malhi, Salina Fan, Matthew Ellis, Lauren, Taylor

Administration: Colleen Orzen, Mike Murray

Regrets:

Welcome & Introductions

- Colleen O. gave a Land Acknowledgement to thank the hǝn̓q̓ǝmin̓ǝm̓ speaking peoples on whose land we live (over 16 different groups that travelled along our neighbourhood); this area is important to sturgeon waters and were stewarded by the indigenous people and for this we thank them

- Call to Order:

- 6:32 pm called to order

- Quorum has been met per current bylaws

- Review and Approval of Minutes from last meeting:

- Teg motions for April minutes, Jenna seconds, all approve

- Colleen motions for May minutes, Jenna seconds

- Approval of Agenda:

- Matthew approves and Colleen seconds; all approve

Chair Report

• Bylaws are going to be posted tomorrow morning by admin to the Dixon website
• Executive team will have to sign the code of ethics
• Future meetings for PAC will be the 2^nd Tuesday of each month, DPAC meetings will occur on the 1^st Tuesday of each month
• There is a form for parents to submit comments/questions especially for those who are not able to attend PAC meetings
• A thank you to departing PAC exec members and staff, thank you to Colleen O, Lisa K, Rose, Nadine, we thank everyone for their time and efforts

Treasurer’s Report

• Gaming balance is $7750 with a $580 cheque waiting to be cleared relating to the yearbook, this is close to what we had budgeted
• Bank balance is $50,450 with some uncleared cheques for field trips and classroom supplies
• Some classes have not used any of their PAC allocation, with some teachers feeling that their classes were difficult to manage this year, so they didn’t take them out and about
  • Newer teachers and resource teachers haven’t spent any money
• Budgeted $23,000, but have only spent $11,000, there are a few expenses missing from this amount such as beach day – some projects/events didn’t take place to other circumstances such as renovations
• Making plans for events next year such as a drumming/dance event school-wide
• School wide skating is a first come, first serve event for registration
• School wide swimming suggestion – used to occur at Dixon, but due to lack of staffing it is difficult to continue
• An artist hired for the teachers to learn on a Pro-D day
• Young actors program is quite popular
• Gaming grant application is submitted – $6700 will be received this fall based on 334 students, it will be less next year due to lower enrolment this year
• Gaming report due in the fall
• Jenna puts a motion to remove Nadine from signing officer at Coast Capital and add Teg
  • Colleen moves, Taylor seconds
• Hot lunch profit lower than projected, Taylor will look into it but it was trimmed down compared to last year as instead of combining two food spots, we did one food spot bi-weekly
• $12/student for field trip funds allocated from the PAC budget
• $350/division for classroom supplies allocated from the PAC budget
  • Jenna makes a motion for approval, Colleen seconds, all approve

Administrator’s Report

• Request for funding for Meet the Teacher which will take place on Tuesday Sept 9^th from 3-4pm – PAC can provide drinks/snacks for parents
• Taylor mentions that the hot lunch team could assist with getting food ready – muffins/coffees/donuts – budgeting $400
  • Matthew moves the motions, Colleen seconds, all in favour
• Sent calendar dates in the newsletter for next year, it will be sent as a standalone as well, PAC meeting dates will be added to this as well
• Mike thanks everyone for welcoming him a year ago and he was nervous, even though he’s been doing it for 32 years, it has been a pleasure to work with all of us in PAC and our commitment to the school/students, thank you for making me feeling like I’ve always been part of this group, I will miss Colleen O
• Collen O wants to thank all of us as a representative of the larger group parents, it is a community that many children enjoy being a part of, wants to thank all of us in the PAC group, thank you for your time for all the events and everything we do for the students, kids get more opportunities compared to other schools such as the amount in classroom funding, PAC has always been so welcoming to admin and other PAC members to enjoy, she will take this knowledge into her new space

RDPAC Report

• DPAC appreciation dinner will host a representative from every school, Teg represented for Dixon, school board members/trustees were in attendance
• Appreciation for Matthew for attending these meetings
• Teg mentions that the west side of Richmond is struggling with low enrollment and centre of Richmond has too many students

Routine Updates

• Taylor brings Hot lunch updates
  • The last hot lunch of the year will be this week: Dominos
  • It might have to take place outside or in a grade 7 classroom as there is a band concert happening in the gym from 10:45-11:45am
• Eliminating fresh slice for next year
• Movie nights, there will be four next year and an extra custodian will not be needed for that, the movie licence will roll over in December
• Craft fair to take place Nov 27
  • Lauren asks if we have served dinner at this event before, last year we didn’t have the gym, we might have the kitchen back this time around, but the gym will not be completely done
  • We have a few parents that provide food services and might be interested in this
  • Lauren mentions that previously they’ve done BBQs

Follow-up

• Legacy project – maybe dance presentations/artists for a school wide event, it will help to create a fun event for kids and no extra work/burnout from teachers
• Early in September maybe we can meet with the teachers and let them know the PAC has money to spend
• Jenna asks if a PAC representative can attend a staff meeting to let teachers know regarding funding
• Lauren brings up an end of or beginning of the year BBQ, maybe we could do something towards the end of September but also depends on the construction

Adjournment

- Adjourned at 8:27pm